Assignment Planning: Formatting
Colleges and training centres have rules about how work is presented - a house style. Before you submit your writing, you will have to make sure that the format and presentation meets the house style. If there is no house style, or no guidelines have been issued, consider using the following guidelines.
No matter what you do, the important thing to remember is to choose something and be consistent. If you choose a particular font, then use that font throughout your document; if you have page numbers, make sure they're on the same location on every page.
A cover page usually includes
- Your name
- Module name
- Module code
- Date of submission
|Table of Contents
A list with page numbers of all
- Headings & Sub-headings
Use a table of contents created by the word processing software that you use; do not create one manually
||Choose whether your text is aligned with the left margin or justified (aligned with both left and right margins) and use that throughout.
||For lists, use bullet points. As with alignment, choose one bullet point style and use it throughout
|Figures and Tables
||Figures and Tables should be numbered, labelled and included in the Table of Contents. The convention is to have the label underneath the figure and above the table, but the important thing is to be consistent - always above or always below.
Use one standard font. Sans-serif fonts such as Ariel, Calibri, Helvetica and Verdana are considered easier to read than Serif fonts.
A 12pt font is standard.
Bold and italics can be used for emphasis, but avoid underlining (which should be used only for web links)
Paraphrasing Henry Ford, you can use any font colour you like, as long as it is black.
|Glossary (as required)
||A list of terms appearing in the document and their meaning
Use heading and sub-headings to mark different sections of your documents. Be consistent e.g (1, 2, 3, 4, 5 not 1, 2, a, 3, B). Headings and sub-headings should have meaningful names that indicate the content of the section. Use the headings supplied by your word processing software rather than trying to use a different font-size.
||Line spacing should be at least 1.5, preferably 2.0 but be consistent
||The default margins in word processing software (2.54cm) are sufficient
If you have a table of contents, you will need to use page numbers. Be consistent with
- the location of the numbers (e.g bottom left, bottom middle, bottom right)
- the format (e.g 1, 2, 3... p1, p2, p3..., Page 1, Page 2, Page 3...)
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